Martin Luther University Halle-Wittenberg

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Contact

Referat 6.2 - Drittmittelbewirtschaftung
Carmen Ribback

phone: 0345 55-21573

Universitätsplatz 10
(Rektoratsgebäude)
2. Etage
06099 Halle (Saale)

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Third-party funding management

Third-party funding management is responsible for the processing of approved research projects. For your project, you will be assigned an administrator who is familiar with the specific requirements and guidelines of the respective funding program and who will assist you. He/she will contact you as soon as you have received the funding approval (or the corresponding funding contract, grant agreement or similar).

Overview

  1. Have you submitted an application but not yet received approval?
  2. Do you already have a permit?
  3. Do you already have a project number and have questions about your project?
  4. Who is the contact person for my project and what special features need to be taken into account?
  5. Do you need a project extension, a change or would you like to submit a top-up application?
  6. Do you have questions about special utilization paths for the project results?
  7. Your project is coming to an end and you want to know what to do then?

Have you submitted an application but not yet received approval?

You can only start working on the project once you have received the approval or grant notification or a legally valid contract (signed by the University Chancellor and the funding provider). If you do not yet have this, please ask the funding body whether the approval notice can be made available to you in advance by e-mail.

Do you already have a permit?

On the basis of the approval notice, a project is created by the External Funding Management department and a project number is assigned. If you have the original of the approval notice, please forward it to Unit 6.2 - External Funding Management, Universitätsplatz 10. If you have received the approval notice by email, please send it to .

In principle, the confirmed funds are managed in accordance with the budgetary and collective bargaining regulations applicable to Martin Luther University Halle-Wittenberg.

The approval notice or the project contract is decisive as to whether, for example, personnel, travel expenses or consumables can be financed and in what amount.

You will receive the project opening documents (project number and other important information) by e-mail or internal mail after submitting the approval notice or the project contract.

Do you already have a project number and have questions about your project?

Project managementThird-party funding management department
Notification of third-party funding, forwarding of approvalsx
Project setupx
Authorized signaturesx
Declaration on the utilization of results (donor-dependent)x
Recruitment, in cooperation with A3x
Requests for funds and acceptance of funding in project accountsx
Procurement and awarding of contracts (if necessary in cooperation with A2)x
Payment of invoicesx (Preparation)x (Arrangement)
Travel expense reportsx (Preparation)x (Arrangement)
Accounting for contract researchx (Preparation)x (Review)
Applications for reclassification, increase, cash transfer, extension of duration, change of project management, termination, etc.x (Preparation)x (Review)
interim numerical reportx
Financial Reportx (Review)x (Preparation)
Factual interim or final reportx
External financial review of the projectxx

Who is the contact person for my project and what special features need to be taken into account?

Here you will find information and the relevant contact depending on the funder of your research project.

DFG

Regulation on the program lump sum and distribution of the program lump sum

Introduction of the program lump sum - Letter from the DFG Secretary General to the universities dated 05.09.2007
DFG letter on the program lump sum

Notes on the new regulation of the DFG usage guidelines from 1.1.2023 (external link)

Due to different orientations of the DFG funding programs, several usage guidelines exist (downloadable on the DFG website). These each have their own form number. Regulations on the program lump sum can be found in Part A: 3.6 - Program lump sum.

Collaborative Research Centers, subprojects of Collaborative Research Centers, Graduate Program

Birgit Ringleb

Universitätsring 10 (Rectorate Building, 2nd floor)
Room 202

Phone: +49 345 55-21369

Normal and focus procedure

Silvia Meyer

Universitätsring 10 (Rectorate Building, 2nd floor)
Room 205

Phone: +49 345 55-21264

Research groups, Heisenberg Program, Emmy Noether Program, Walter Benjamin Program, scientific literature supply and information systems

Nicole Schwarzer

Universitätsring 10 (Rectorate Building, 2nd floor)
Room 201

Phone: +49 345 55-21382

Federal Ministries

For third-party research funds

  • Cost centers A-J

Thomas Mildner

Universitätsring 10a (Thomasianum, KG)
Room 001

Phone: +49 345 55-21455

For third-party research funds and other federal funds

  • Cost centers Q-Z and other federal funds

Nicole Schwarzer

Universitätsring 10 (Rectorate Building, 2nd floor)
Room 201

Phone: +49 345 55-21382

EU

Your contact persons

Claudia Weinhold-Kiefhaber

An der Fliederwegkaserne 21
Room 156

Phone: +49 345 55-21355

Edelgard Sorge

Universitätsring 10 (Rectorate Building, 1st floor)
Room 104

Phone: +49 345 55-21362

ESIF

Your contact person

Marco Schaaf-Hohmuth

Universitätsring 10
(Rektorate Building, 2nd floor)
Room 200

Phone: +49 345 55-21367

Ministries of the State of Saxony-Anhalt and State Authorities

Your contact person for ministries of the state of Saxony-Anhalt

Birgit Ringleb

Universitätsring 10 (Rectorate Building, 2nd floor)
Room 202

Phone: +49 345 55-21369

Your contact person for state authorities

Marco Schaaf-Hohmuth

Universitätsring 10
(Rectorate Building, 2nd floor)
Room 200

Phone: +49 345 55-21367

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Foundations

Your contact person for research projects and without donation receipt

Marco Schaaf-Hohmuth

Universitätsring 10
(Rectorate Building, 2nd floor)
Room 200

Phone: +49 345 55-21367

Contract Research

Your contact person

Edelgard Sorge

Universitätsring 10 (Rectorate Building, 1st floor)
Room 104

Phone: +49 345 55-21362

Additional third-party research funds from associations, federations, churches, other universities etc.

Your contact person

Edelgard Sorge

Universitätsring 10 (Rectorate Building, 1st floor)
Room 104

Phone: +49 345 55-21362

Do you need a project extension, a change or would you like to submit a top-up application?

Please get in touch with your responsible contact person.

Do you have questions about special utilization paths for the project results?

Please contact the department 6.3.

Your project is coming to an end and you want to know what to do then?

Proof of use is generally required at the end of the project. In most cases, this consists of a final report and a numerical final report. As project manager, you are responsible for the timely submission of technical reports (e.g. interim report, final report).

Information on the scope and timing of technical reports can be found in the approval notice. In the case of collaborative projects, the coordinator usually also provides information on the reporting obligations. The preparation of the numerical final report/proof of use/financial report is carried out by the department 6.2 (in the case of EU projects with the support of EU project management) in consultation with you as project manager.

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